Name of Feature/Request: Configurable “Bill Pending” Inclusion on AP Aging and Balance Sheet Reports
What financial, time savings, or quality of life improvements will occur with this:
- Financial Integrity: Ensures the AP Aging reports and the General Ledger (Balance Sheet) tie out perfectly, which is a fundamental requirement for month-end closes and annual audits.
- Time Savings: Eliminates the manual “reconciliation bridge” accountants currently have to build in the report builder to account for the variance caused by Received Items.
- Quality of Life: Provides a “Like-to-Like” reporting view that matches industry-standard benchmarks (like QuickBooks Desktop), reducing friction for new users during implementation.
Attempted solutions so far:
- Manually running a “Received Items (Bill Pending)” report and adding that total to the AP Aging total to see if it matches the Balance Sheet.
- Custom Reports
Digging deep - Any additional Why behind this request / How was this accomplished before Striven:
Under GAAP (Accrual Accounting), a liability is recognized the moment goods are received. Striven correctly updates the General Ledger (Balance Sheet) at receipt, but the AP Aging report—the primary sub-ledger for that liability—ignores these entries until a Bill is created. This creates a “Data Silo” where the GL says you owe $X, but the sub-ledger says you owe $Y.
In legacy systems like QuickBooks Desktop, the AP Aging and Balance Sheet remain in sync because the system treats a “Receipt” as a pending liability within the AP module.
We are proposing a dual-solution approach to provide maximum flexibility:
- AP Aging Toggle: Add an optional filter to “Include Received Items (Bill Pending)” so the aging reflects the full accrued liability.
- Balance Sheet Toggle: Add a filter to “Exclude Received Items (Bill Pending)” to allow for a “clean” reconciliation against finalized vendor invoices only.